Volunteer

Volunteering at the US Quidditch Cup is a rewarding experience and a unique way to view the tournament from behind the scenes. There are many opportunities to choose from in the areas of gameplay, hospitality, logistics, officials, marketing, and volunteers.

Sign Up to Volunteer

Sign-ups are now open! The deadline to sign up is Sunday, April 1 at 11:59pm ET.

Sign-up

Gameplay

Assist the gameplay team!

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Hospitality

Guest services, livestream announcer, youth quidditch, and more.
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Logistics

Runner, set-up, and more.

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Officials

Head referee, lead assistant, snitch runner, and more.

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Marketing

Help us run the USQ merch booth, write feature articles, take pictures, and more.
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Photo by Michael Nicoletti

Volunteers

Check in other volunteers or be a floater.
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T-shirt Design Coming Soon!

Pre-Order MERCH

Volunteers may pre-order merch.
Learn more

Those interested in volunteering should fill out the volunteer registration form here by 11:59 pm ET on Sunday, April 1. All volunteers will receive an automated confirmation email within 24 hours of registration. US Quidditch Cup staff will send all volunteers an email with their assignment and additional information in April.

Volunteers who work three or more hours in one day will receive complimentary admission to the tournament on that day. Volunteers who work six or more hours in one day will receive complimentary lunch on that day. A free volunteer t-shirt will be provided to all public-facing volunteers, as well as to any volunteers who work three or more hours.

Photo by Isabella Gong
Photo by Isabella Gong

Volunteer Position Descriptions

Gameplay

General Gameplay Volunteer

General gameplay volunteers will serve as assistants for the gameplay staff team. Tasks may include, but are not limited to, retrieving scorecards and reviewing communications.

Gameplay volunteers must have a good knowledge of the sport of quidditch and be mobile and flexible throughout their shifts.

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Hospitality

Guest Services Volunteer

Guest services volunteers will be a resource for guests on-site: answering questions about quidditch, directing them to where to go, etc.

If you have good customer service skills, this position will be good for you.

Exhibit Docent

Exhibit docent volunteers will help monitor the quidditch history exhibit, as well as answer questions guests may have about its contents.

If you are assertive, have good customer service skills, and are familiar with quidditch, this position will be good for you.

Youth Quidditch

Youth quidditch volunteers will be in charge of our youth quidditch pitch: teaching the kids (and adults!) all about how to play quidditch, setting up scrimmages, showing them drills, etc. A certain degree of flexibility is required, your main goal is to make sure the children have a safe and fun time.

If you like to work with children, have patience, and have familiarity with the rules of quidditch, this position will be good for you. Please note that you may need to play on the pitch with the children, so a reasonable degree of athleticism is necessary for this position.

Children’s Activities Volunteer

Children’s activities volunteers will lead crafts and engage with children through additional activities. These volunteers will also be expected to explain the basic rules of quidditch, and assist with waivers for the youth quidditch pitch.

If you enjoy working with children, this position will be good for you.

Color Announcer

Color announcer volunteers watch and comment at assigned games focusing on humor and spectator engagement.

If you have a strong sense of comedic timing, have family-friendly improv experience, and can think on your feet, this position will be good for you.

Play by Play Announcer

Play-by-play announcer volunteers watch and comment on assigned games focusing on the gameplay aspects of the match.

If you can follow quidditch games easily and explain the action well, this position will be good for you.

Merchandise Booth

Merchandise sales volunteers will assist USQ’s staff with the USQ merchandise booth. They will help organize inventory, explain and showcase offerings to customers, and do other things to assist DFTBA staff with the selling of merchandise. DFTBA staff will be handling point-of-sale transactions including cards and all cash.

If you have good customer service skills, this position will be good for you. Experience in sales is a bonus!

Team Services

Team services volunteers will be a resource for teams on-site: answering player questions, directing teams to where they need to be, etc.

If you have good customer service skills and are familiar with quidditch, this position will be good for you.

Ticket Booth

Ticketing volunteers will be posted at the entrance of the facility in order to check that guests have their tickets to gain entrance to the park, as well as to sell tickets to guests who have yet to purchase them.

If you have good customer service skills, this position will be good for you.

VIP Services

VIP services volunteers will be working directly with our VIP guests, including answering questions, managing admission to VIP area, and helping to provide a great onsite experience for our valued guests.

If you have good customer service skills, this position will be good for you.

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Logistics

Runner

Runners are the go-to volunteers on site at the event. They will be responsible for picking up scorecards at the end of a game slot, running replacement equipment to a field in an emergency, refilling water, and taking care of any other quick fixes that may come up.

Runners must be able to walk/run quickly, carry potentially heavy objects, and be willing to help in any way possible.

Security

Security volunteers will be responsible for ensuring the security of restricted areas throughout the weekend by manning the entrances to those areas.

If you are assertive and willing/able to act as a bouncer for the tournament planning staff, this position will be good for you.

Set-Up

Set-up volunteers will assist the tournament staff in getting the tournament set up and ready to go for the weekend on Friday, April 13 and/or preparing the fields and hospitality areas on the event dates.

You must be available during the day on Friday, April 13 or early morning on the days of the event to be a set-up volunteer.

Tear Down

Tear-down volunteers will assist the tournament staff in breaking down the tournament site on Monday, April 16 and/or breaking down the fields and hospitality areas on the event dates.

You must be available during the day on Monday, April 16 or a the conclusion of gameplay on the days of the event to be a tear-down volunteer.

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Officials

Head Referee

The head referee is responsible for the safety of the players, spectators, and referees of the game, while also ensuring that the game is run fairly. The head referee must be able to keep control of their referee team, as well as the players on and off the field. They must be able to make quick and authoritative decisions in accordance with USQ Rulebook 11.

Head referees must be fully certified by US Quidditch.

Lead Assistant Referee

The lead assistant referee supervises the assistant referees. They (along with the other assistant referees) are responsible for off-quaffle play, including but not limited to: Bludgers and beater play, Chaser and keeper interaction away from the quaffle, and other situations outside of the view of the head referee (damaged equipment, downed players, etc.).

Lead assistant referees must be fully certified by US Quidditch at the lead assistant referee level or higher.

Snitch Referee

The snitch referee’s main responsibility is to support and assist the head referee in officiating the game, with particular attention to the snitch/seeker game.

Snitch referees must be fully certified by US Quidditch at the snitch referee level or higher.

Assistant Referee

The assistant referee’s main responsibility is to support and assist the head referee in officiating the game.

Assistant referees must be fully certified by US Quidditch at the assistant referee level or higher.

Snitch Runner

The job of the snitch is to keep the snitch tail safe from the grasp of each team’s seeker. Snitching can be the most exciting position on a quidditch pitch, but it can also be the most difficult.

Snitch runners do not have to be certified for US Quidditch Cup, but USQ will strongly favor certified snitches for all games. 

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Marketing

Feature Writer

Generate feature articles during the event. Interview players, captains, volunteers, and other key stake holders.

If you have strong writing skills, this position will be good for you.

Feature Editor

Assist in preparing articles for publication.

If you have a strong grasp of the English language, enjoying editing both for SPaG and flow, and have good attention to detail, this position will be good for you.

Photographer

Take high quality pictures during the event.

If you have previous experience shooting quidditch or other sports, this position will be good for you.

General Marketing Volunteer

General marketing volunteers will be responsible for updating content on USQ’s social media outlets during the event and providing additional support to the marketing team as needed.

If you have previous experience taking photos for and engaging through social media, this position will be good for you.

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Volunteers

Field Manager

Field Managers are vital to the tournament running smoothly throughout the weekend. They are the eyes and ears of the field staff coordinators and are responsible to relaying real-time information to the staff to ensure that their field is fully staffed and running on time according to the schedule.

Field managers must be NON-PLAYING volunteers. They are extremely well-organized and are capable of doing what it takes to keep their field running on time.

Volunteer Check-In

Volunteer check-in volunteers will assist with checking in volunteers in the morning, as well as throughout the day. They’ll ensure that all volunteers have the materials they need for their volunteer position(s), and know when and where they are to report throughout the day.

If you have good customer service skills, this position will be good for you.

Floater

The floater is very similar to the logistics runner position, except that floater volunteers can also potentially fill in for missing volunteers in specific volunteer roles. Otherwise, floater volunteers will work with the runner volunteers to help take care of any immediate needs of the tournament.

Floaters must be able to walk/run quickly, carry potentially heavy objects, and willing to help in any way possible.

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Pre-Order Merch

Attendees may pre-order merch when they purchase a ticket. Volunteers may use the Paypal and Google forms on this page to pre-order merch. All pre-ordered shirts will be available for pick-up on site at Round Rock, Texas during the event.

Photo by Nikki Smith
Excited volunteer by Chris Rothery 
Photo by Sana Sadiq

Photos by Nikki Smith, Chris Rothery, and Sana Sadiq.

Photos at the top by (left to right): Row 1, Madison Vaughn, Chris Rothery, and Madison Vaughn. Row 2, Nikki Smith, Chris Rothery, Chris Rothery. Row 3, Michael Nicoletti.