Round Rock, Texas to host US Quidditch Cup 11

Photo by US Quidditch

US Quidditch is excited to announce the event locations and dates for 2017-18 regional and national championships. Additional information about US Quidditch Cup 11 and event registration requirements for all events is available after the list of events below. More details on adjustments to USQ gameplay and event policies for 2017-18 season will be available next week.

US Quidditch Cup 11

Round Rock, Texas
Round Rock Multipurpose Complex
In partnership with Round Rock CVB
April 14-15, 2018

US Quidditch Cup 11 will be held on April 14-15, 2018 at the Round Rock Multipurpose Complex in Round Rock, Texas. The facility has 10 full size soccer fields (five natural grass and five synthetic turf). Two of the fields are championship style with video scoreboards and bleachers. The clubhouse building overlooks both championship fields and has an upstairs, climate controlled space with private balconies and restrooms that will be used for our VIP lounge. There are numerous indoor restrooms on-site as well as shaded seating areas.

Photo by US Quidditch

Round Rock is located approximately 30 minutes north of Austin and is known as “the sports capital of Texas.” The Austin area is home to two national championship winning teams: Texas Quidditch (2013, 2014, and 2015) and Texas Cavalry (2017). In the 2016-17 season, Texas had more teams registered with USQ than any other single state in the league.

“We are honored to host the players, families and fans in Round Rock for the US Quidditch Cup in April 2018!” Round Rock Convention and Visitors Bureau Director Nancy Yawn said. “How exciting that the year of the 20th anniversary of Harry Potter, the Sports Capital of Texas gets to announce that the magical, competitive quidditch national championships will be held here!”

As previously announced, there will be a divisional split at this tournament as well as at all USQ regional championships: a collegiate division and a community division. Collegiate teams will compete only against other collegiate teams and community teams will compete only against other community teams. There will not be separate events for collegiate and community teams; they will compete at the same regional and national championships. Additional information about the gameplay format as well as bid allocation will be available in August.

Full information about US Quidditch Cup 11, including team, press, and volunteer registration, as well as tickets, will be available in the fall.

USQ hosts eight regional championships that crown regional champions and are part of the qualification process for teams attending the annual US Quidditch Cup. All official teams in the region are able to attend their regional championship. The event dates and locations are available chronologically below.

For all regional championships, the average driving team is based on the addresses for teams registered at the start of the 2016-17 season.

Great Lakes Regional Championship

Kalamazoo, Michigan
River Oaks County Park
In partnership with Discover Kalamazoo
October 28-29, 2017

Previously Hosted USQ Events: None
Average Driving Time: 3 Hours and 3 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: No
Historical Weather: Average high: 56 degrees. Average low: 39 degrees.

Midwest Regional Championship

Madison, Wisconsin
Breese Stevens Field
In partnership with Madison Area Sports Commission
November 4-5, 2017

Previously Hosted USQ Events: None
Average Driving Time: 5 Hours and 30 minutes
Synthetic Turf or Natural Grass: Synthetic turf
Field Lighting Available: Yes
Historical Weather: Average high: 44 degrees. Average low: 28 degrees.

Mid-Atlantic Regional Championship

Monroeville, Pennsylvania
Consol Energy Turner Valley Complex
In partnership with Visit Monroeville and SportsPITTSBURGH
November 11-12, 2017

Previously Hosted USQ Events: None
Average Driving Time: 4 Hours and 4 minutes.
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: No
Historical Weather: Average high: 53 degrees. Average low: 34 degrees.

Northeast Regional Championship

Rochester, New York
Total Sports Experience
In partnership with Monroe County Sports Commission
November 18-19, 2017

Previously Hosted USQ Events: Northeast Regional Championship in 2013, 2014, 2015, and 2016
Average Driving Time: 4 Hours and 8 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: No
Historical Weather: Average high: 54 degrees. Average low: 37 degrees.

In the 2017-18 season staff will focus on developing more relationships with interested host cities in the Northeast region, with the goal of holding the event in more geographically diverse areas within the region. USQ spoke with many cities about hosting the tournament during this bidding cycle. We’ve been looking into factors that have kept these and other cities from bidding and are actively working on diversifying our connections in the region.

South Regional Championship

Tuscaloosa, Alabama
Munny Sokol Park North
In partnership with Tuscaloosa Tourism & Sports
February 10-11, 2018

Previously Hosted USQ Events: None
Average Driving Time: 7 Hours and 40 minutes. For teams in Florida, the average driving time is 8 hours and 31 minutes. For teams outside of Florida, it’s about 4 hours and 20 minutes.
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: Yes
Historical Weather: Average high: 61 degrees, Average low: 38 degrees.

Northwest Regional Championship

Olympia, Washington
The Evergreen State College or Lacey Regional Athletic Complex
In partnership with Olympia-Lacey-Tumwater Visitor & Convention Bureau
February 17-18, 2018

Previously Hosted USQ Events: None
Average Driving Time: 3 Hours and 33 minutes
Synthetic Turf or Natural Grass: Combination natural grass and synthetic turf
Field Lighting Available: No
Historical Weather: Average high: 49 degrees. Average low: 33 degrees.

Southwest Regional Championship

Wichita Falls, Texas
GWFSA Soccer Complex & Memorial Stadium
In partnership with Wichita Falls Convention & Visitors Bureau
February 24-25, 2018

Previously Hosted USQ Events: None
Average Driving Time: 4 Hours and 55 minutes
Synthetic Turf or Natural Grass: Combination natural grass and synthetic turf
Field Lighting Available: On some fields
Historical Weather: Average high: 59 degrees. Average low: 34 degrees.

West Regional Championship

Tri-Valley, California
Dublin Sports Grounds or Emerald Glen Park
In partnership with Visit Tri-Valley
March 3-4, 2018

Previously Hosted USQ Events: None
Average Driving Time: 5 Hours and 59 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: Yes at Dublin Sports Grounds; No at Emerald Glen Park
Historical Weather: Average high is 66 degrees. Average low is 43 degrees.

The Bid Process

Throughout the year, Executive Director Sarah Woolsey and Events Director Mary Kimball correspond with cities, introducing them to our sport and bid process and talking with them at USQ events USQ’s location coordinator, Joe Pickett, meets with cities at trade shows, such as National Association of Sports Commissions, TEAMS and Connect Sports Marketplace. USQ also invites cities to USQ-hosted events, giving them the chance to see quidditch in person.

The new bid manual will be released later this fall.

US Quidditch Cup 11 Bid Comparison

During the bid review process, Lubbock recommended a different facility for our national championship than what was originally proposed, the West Rec Grass and Turf Complex Fields at Texas Tech University. Located across the street from the school’s main campus, the complex has natural grass and synthetic turf fields, field lights, and permanent indoor buildings.

Both finalists had the following in common:

  • Located in Texas
  • Available for both weekends (April 14-15 and 21-22, 2018)
  • Field lighting on all fields
  • Permanent indoor restrooms
  • Indoor climate-controlled administrative space
  • Free parking adjacent to the fields
  • Several options for teams village location that are close to gameplay fields
  • All hotels within 15 minutes of the fields
  • Synthetic turf and natural grass fields available
  • Hospital within a 5 minute drive of the fields

We decided on Round Rock primarily because of the facility. The facility has additional field space, as well as more amenities on-site that are similar to previous national championship hosts, like Rock Hill, South Carolina. Many of the on-site resources will help us address some of the feedback we received after US Quidditch Cup 10, such as ample indoor restrooms, the inclusion of more permanent shade structures on-site, and a clubhouse that we can use for a VIP lounge.

Round Rock is approximately 30 to 45 minutes north by car from the Austin airport, which is the closest airport to fly into. The fastest way to the fields is via a toll road, SH 130. Taking the interstate is free but there is a higher possibility of heavy traffic. As previously mentioned, all hotels are within 15 minutes of the fields.

USQ will continue to monitor the discriminatory gender-based legislation that the Texas Legislature may consider during the upcoming special session. Both Round Rock and Wichita Falls are aware of our opposition to such bills. For more information, read our statement here.

Regional Championship Registration

Team registration for all regional championships will open in August. To register, teams must complete all steps by the deadlines listed below.

Team Registration Deadlines

To be eligible to compete, all teams must:

  1. Fill out the registration form.
  2. Register for the event on the calendar.
  3. Sign up for hotel accommodations, as required per the stay and play policy.
    1. In the 2017-18 season, USQ staff will work directly with teams and our partners on hotels for USQ hotels. Information on how this process will work will be available in August.
  4. Fill out the referee crew form. Like at US Quidditch Cup 10, USQ is requiring teams to send us the names of people who may help fill referee assignments at all regional championships. Teams will be asked to provide a combination of head referees, lead assistant referees, assistant referees, and snitch referees, similar to the 2016-17 season, with the exact details to be announced in August. While all officials must hold the minimum certification level required for their role, teams are discouraged from listing certified head referees in the SR and AR spots.
  5. Complete pre-regional championship season requirements. For these requirements to count all games must have scores submitted to USQ by the deadlines listed below.
    1. For teams with a fall regional: you must play at least three games against two teams at one event at least two weeks before regionals.
    2. For teams with a spring regional: you must play at least five games against three teams in two events at least two weeks before regionals.
    3. To see more information on this policy, click here.

The deadlines for regional championship requirements use the same structure as last season. Requirements 1, 2, 3, and 4 must be completed no later than three weeks prior to the regional championship. Season play requirements, number 5, must be completed no later than two weeks prior to the regional championship. USQ is adjusting the specific deadlines from last season in order to align team registration with the end of the business week so staff can better support team leaders in meeting requirements, and to provide teams a full weekend to complete season play requirements.

Great Lakes Regional Championship, October 28-29, 2017

  • Registration Requirements due: Friday, October 6, 2017 at 11:59pm ET
  • Season Play Requirements due: Sunday, October 15, 2017 at 11:59pm ET

Midwest Regional Championship, November 4-5, 2017

  • Registration Requirements due: Friday, October 13, 2017 at 11:59pm ET
  • Season Play Requirements due: Sunday, October 22, 2017 at 11:59pm ET

Mid-Atlantic Regional Championship, November 11-12, 2017

  • Registration Requirements due: Friday, October 20, 2017 at 11:59pm ET
  • Season Play Requirements due: Sunday, October 29, 2016 at 11:59pm ET

Northeast Regional Championship, November 18-19, 2017

  • Registration Requirements due: Friday, October 27, 2017 at 11:59pm ET
  • Season Play Requirements due: Sunday, November 5, 2017 at 11:59pm ET

South Regional Championship, February 10-11, 2018

  • Registration Requirements due: Friday, January 19, 2018 at 11:59pm ET
  • Season Play Requirements due: Sunday, January 28, 2018 at 11:59pm ET

Northwest Regional Championship, February 17-18, 2018

  • Registration Requirements due: Friday, January 26, 2018 at 11:59pm ET
  • Season Play Requirements due: Sunday, February 4, 2018 at 11:59pm ET

Southwest Regional Championship, February 24-25, 2018

  • Registration Requirements due: Friday, February 2, 2018 at 11:59pm ET
  • Season Play Requirements due: Sunday, February 11, 2018 at 11:59pm ET

West Regional Championship, March 3-4, 2018

  • Registration Requirements due: Friday, February 9, 2018 at 11:59pm ET
  • Season Play Requirements due: Sunday, February 18, 2018 at 11:59pm ET

Volunteer Registration

Volunteer registration for all regional championships will open by mid-September.

Please note that USQ may have limited free housing available for select volunteers on a case-by-case basis. We are prioritizing housing for certified head referees, snitch runners, and field managers. Priority will be given to those who are traveling from out of region and non-playing.

Press Registration

Press registration for all regional championships will open in August.

Tickets

As in previous seasons, regional championships are free for spectators to attend.

Please email Events Director Mary Kimball at events@usquidditch.org with any questions.

Ball State Cardinals vs. University of California Los Angeles (UCLA)

Photo by Nikki Smith

Written by Elizabeth Barcelos

Ball State scored a 170*-130 victory against UCLA in one of the first games of the weekend. Ball State had an early leg up, leading 70-10 in the first ten minutes of the game. It played a mostly offensive game against UCLA at first, but UCLA made a mini comeback. By the time the snitch was released, UCLA’s keeper, Grant “Grand Slam” Rose, scored several times, bringing it up to 70-40.

The game tightened toward the end, with the teams almost tied at 130-120. Ball State found itself down two players when it received yellow cards for sliding into another player and tackling off the hard boundary. After two false catches Ball State took the lead 140-130 before its final clean catch, ending its first game with victory.

Despite the loss, UCLA played a strong game and kept even with Ball State.

“We showed we had faith in one another; we are here to play with the top teams and show that our record last year does not define who we are,said UCLA captain Javier Cervantes.

How to follow US Quidditch Cup 10 this weekend

Photo by Will Michels.

Follow live updates from Kissimmee, Florida this weekend during US Quidditch Cup 10, including livestreamed games.

Feature Articles

Like at World Cup 8, we’ll be postings features and analysis about many of the games and storylines on Saturday and Sunday. Articles will be posted on the US Quidditch Cup website here.

Instagram

Get a first hand perspective on the moments that make US Quidditch Cup special on USQ’s Instagram account.

Livestream

We are doing a fully produced livestream on two fields this year. Watch all games from field 1 and 2 on USQ’s livestream channel. Subscribe to be notified every time we go live. Additional games will be livestreamed through the Eighth Man’s livestream channel. The schedule on Saturday for the Eighth Man channel is:

9:00am
BosNYan vs Cal
Apparators vs. Florida’s Finest
Southern Storm vs. Crimson Elite

9:40am
Minnesota vs Baylor
UNC vs Texas

10:20am
LA Gambits vs SHSU
Tufts vs Warriors

11:00am
Southern Storm vs Boise State
Lake Erie Elite vs Rochester United
Gulf Coast Gumbeaux vs DCQC

11:40am
UCLA vs UNC
Michigan vs Cavalry

1:00pm
UTSA vs Carolina Heat

2:20pm
Ball State vs UN
Rutgers vs Ball State

3:00pm
University of Miami vs Lone Star

3:40pm
DCQC vs NYQC

5:00pm
Apparators vs Texas A&M

5:40pm
Lake Erie Elite vs Long Beach Funky Quaffles
UMD vs Minnesota
Penn State vs SHSU

6:20pm
Rochester United vs Oklahoma State
Lost Boys vs DCQC

7:00pm
Michigan vs Tufts
UCLA vs RIT

7:40pm
Crimson Elite vs Mizzou

Twitter

Follow games on Twitter on the various Quidditch Post accounts. Check out @quidditchpost and the Quidditch Post’s Facebook page for a schedule for which accounts to follow.

Score Updates

The website will update automatically with new score information. We’ll also be tweeting scores and updates all weekend from @USQScores. The hashtag for the event is #QuidditchCup10. The feed is embedded below.

Snapchat

Snapchat is covering the US Quidditch Cup 10 with an Our Story on April 9th. Our Stories allow Snapchatters at the same event or location to contribute their unique perspectives through video and photo Snaps to one collective narrative, capturing the real story, straight from the fans and  people at the event. A team at Snapchat curates the thousands of submitted Snaps and packages them into a brief video that can be broadcast to millions of users right on their phone. If you’re at the event, it’s easy to submit your Snaps to the Our Story – simply take a photo or video Snap, tap send and choose to submit to the US Quidditch Cup 10 Our Story. After you take your Snap, swipe left to find cool geofilters. If your Snap is selected by the team at Snapchat, it will be included in the Our Story and available for all Snapchatters to see for 24 hours.

Learn more about Snapchat Our Stories! https://support.snapchat.com/en-US/a/post-live-story

Gameplay Information for US Quidditch Cup 10

Photo by: Janelle Hutchinson

The gameplay format, pools, and bracket structure for US Quidditch Cup 10 are announced below.

Pools for USQC10

The pools for the US Quidditch Cup 10 are as follows:

Pool 1:

Texas Quidditch
Ball State Cardinals
University of California Los Angeles
The University of North Carolina at Chapel Hill Quidditch
RIT Dark Marks

Pool 2:

Bowling Green State University
BosNYan Bearsharks
Cal Quidditch
Virginia Quidditch Club
Tribe

Pool 3:

Florida’s Finest
Texas A&M Quidditch
Ohio State Quidditch
Appalachian Apparators Quidditch
Anteater Quidditch

Pool 4:

The Lost Boys
Gulf Coast Gumbeaux
District of Columbia Quidditch Club
New York Quidditch Club
inTENNsity

Pool 5:

Los Angeles Gambits
Penn State University Nittany Lions
Boston University Quidditch
Central Michigan Quidditch Club
SHSU Quidditch

Pool 6:

Rochester United
Lake Erie Elite
Oklahoma State University
The Long Beach Funky Quaffles
Marquette University Quidditch

Pool 7:

Mizzou Quidditch
Boise State Abraxans
Crimson Elite
The Southern Storm
The Silver Phoenix

Pool 8:

Arizona State University
Lone Star Quidditch Club
University of Miami
Macaulay Honors College Marauders
Richmond Ravens

Pool 9:

Texas State University – San Marcos
Rutgers University Quidditch
Utah State Quidditch Club
University of Rochester Thestrals
Miami University (OH) Quidditch

Pool 10:

Maryland Quidditch
RPI Quidditch
Minnesota Quidditch
Silicon Valley Skrewts
Baylor University

Pool 11:

Texas Cavalry
The Warriors
Michigan Quidditch Team
Tufts University Tufflepuffs
Illinois State Firebirds

Pool 12:

QC Boston
Kansas Quidditch
Carolina Heat Quidditch Club
University of Texas at San Antonio
Indiana University Quidditch Club

The pools can also be seen on the USQC10 website here.

The original ranked list was divided into twelve pots by seed, and each pool had one team randomly drawn from each pot. Additionally, the pools were drawn to ensure that no pool had two teams from within the same region. The rankings were based on the USQ standings, per the rankings algorithm described here.  

Gameplay Schedule for USQC10

The full gameplay schedule for Saturday’s pool play can be found here.

Bracket for USQC10

On Sunday, the top three teams in each pool make the single-elimination 36-team bracket.

As it was last season, teams will be seeded into the bracket with consideration to their placement in pool play. The teams who finish first in their pool will be compared against each other according to our tiebreakers (as listed below) for the top 12 spots in the bracket. The teams who place second in their pools will be compared against each other for spots 13-24, and the teams who place third in their pools will be compared against each other for spots 25-36.

Gameplay Management for USQC10

Gameplay for US Quidditch Cup 10 will be primarily managed by Sarah Woolsey, Executive Director of US Quidditch. Woolsey started volunteering with the league as a gameplay coordinator in 2011, and currently manages the league’s year-round gameplay team. She will be assisted onsite by several volunteers, including David Pastula, who co-managed gameplay at World Cup 8. Onsite management of gameplay policies will be in accordance with plans discussed and developed in partnership with the year-round gameplay team.

To ensure gameplay integrity throughout the event, a number of systems will be implemented. Automated spreadsheets, developed by gameplay volunteers and used at previous nationals championships, will be used to calculate tiebreakers, and statistics will be double checked for accuracy as well. Multiple staff members will review each scorecard and ensure that score entry is accurate to avoid any errors.

For questions about US Quidditch Cup 10, please contact events@usquidditch.org.

Why We Play: USQ to Produce Documentary at US Quidditch Cup 10

Photo by: Will Michels

Written by: Michael Pascutoi

USQ is proud to announce it is finalizing preparations for the development of a documentary to be filmed at US Quidditch Cup 10. Entitled Why We Play, the documentary will focus on the unique nature of quidditch, the sport’s development over time, and the devotion of its player-base.  

About Why We Play

Why We Play is a full-length documentary produced by USQ that will follow both pre-determined and developing storylines from throughout the weekend of US Quidditch Cup 10. USQ will be assisted by the MU Film Crew, based out of the University of Missouri, as well as several volunteers from the quidditch community. Taking inspiration from a variety of sports documentaries of the last 25 years, the production team will use interviews of players, volunteers, and spectators at the tournament along with other footage to craft the final product. Filming will begin the Thursday before US Quidditch Cup 10 and continue through the tournament, ending with a final round of interviews on Sunday night long after the final snitch has been pulled.

A Documentary Made By the Community

I wish I could say it was possible for a single individual to understand the diverse nature of our sport, the evolution of quidditch, and the nuances of our community, but as with every other sport, that is far from reality. USQ is openly inviting members of the community to share their stories regarding quidditch. Interview stations will be available on April 8 and 9 for players to have the option of being interviewed regarding their quidditch experiences.  

Likewise, any individuals who wish to volunteer to assist with the documentary are invited to submit a form below, as we are looking for individuals with experience in journalism and film to join the production team. Please fill out the link here if you are interested in taking part, and we will follow up by the following day with additional details.

Michael Pascutoi is the increasingly sleep deprived editorial coordinator for US Quidditch.  Please send all inquiries to mikedcriss@usquidditch.org or via carrier pigeon.

 

New Details about US Quidditch Cup 10

Photo by Will Michels.

Promo Video

Video produced by US Quidditch. Filmed and edited by Lemonlight Media.

Qualifying Teams

Congratulations to the following teams for qualifying for US Quidditch Cup 10! Learn more about each team here. Important information for teams is available at the end of this article.

Anteater Quidditch
Appalachian Apparators Quidditch
Arizona State University
Ball State Cardinals
Baylor University
Boise State Abraxans
BOSNYan Bearsharks
Boston University Quidditch
Bowling Green State University
Cal Quidditch
Carolina Heat Quidditch Club
Central Michigan Quidditch Club
Crimson Elite
District of Columbia Quidditch Club
Florida’s Finest
Gulf Coast Gumbeaux
Illinois State University Firebirds
Indiana University Quidditch Club
inTENNsity
Kansas Quidditch
Lake Erie Elite
Lone Star Quidditch Club
Los Angeles Gambits
Macaulay Honors College Marauders
Marquette University Quidditch
Maryland Quidditch
Miami University (OH) Quidditch
Michigan Quidditch Team
Minnesota Quidditch
Mizzou Quidditch
New York Quidditch Club
Ohio State Quidditch
Oklahoma State University
Penn State University Nittany Lions
QC Boston
Richmond Ravens
RIT Dark Marks
Rochester United
RPI Quidditch
Rutgers University Quidditch
SHSU Quidditch
Silicon Valley Skrewts
Texas A&M Quidditch
Texas Cavalry
Texas Quidditch
Texas State University – San Marcos
The Long Beach Funky Quaffles
The Lost Boys
The Silver Phoenix
The Southern Storm
The University of North Carolina at Chapel Hill Quidditch
The Warriors
Tribe
Tufts University Tufflepuffs
University of California Los Angeles
University of Miami
University of Rochester Thestrals
University of Texas at San Antonio
Utah State Quidditch Club
Virginia Quidditch Club

We are excited to reveal new information about our national championship! Here’s the down low on how to book hotels if you’re coming as a spectator, how to buy discounted theme park tickets, how to watch the livestream, and more!

Spectator Accommodations

Looking for where to stay in Kissimmee? We’ve got you covered with discounted rooms at three different hotels. Please use this link for booking hotels. Click on the “Individual Reservation” button and use the code BOOK-NOW.

Note: per the Stay and Play policy, teams will be required to stay in the USQ-approved accommodations through the Traveling Teams website.

The rates below are good for Wednesday, April 5 – Tuesday, April 11, 2017. Teams are also staying at these hotels.

Holiday Inn Express Orlando – Lake Buena Vista South

$159.00  – 2 queen beds, up to 4 people in a room
17.36 miles from Austin-Tindall Regional Park
3484 Polynesian Isle Blvd, Kissimmee, FL 34746
Phone: 407-997-1700

Perks:

  • Complimentary Breakfast
  • Indoor Pool
  • Fitness Center
  • Guest Laundry

Check In 3PM – Check Out 11AM

Radisson Resort Orlando Celebration

$108.00 – 2 double beds, up to 4 people in a room
19.94 miles from Austin-Tindall Regional Park
2900 Parkway Blvd, Kissimmee, FL 34747
Phone: 407-396-7000

Perks:

  • Outdoor Pool
  • Fitness Center
  • Guest Laundry

Resort Fee: $10 per day
Breakfast available for $12 per person per day
Check In 4PM – Check Out 11AM

Champions World Resort

$75.00*  – 2 double beds, up to 4 people in a room
26.32 miles from Austin-Tindall Regional Park
8660 W Irlo Bronson Memorial Hwy, Kissimmee FL 34747
Phone: 407-396-4500

Uncover Kissimmee’s hidden secret at Champions World Resort. located 3.5 miles from the Walt Disney World® Resort. Relax in our 4-acre nature and jogging park, featuring three separate ponds with sandy beaches, lounge chairs, picnic areas with grilles and tranquil seating areas. Sports enthusiasts will enjoy our multi-purpose sports fields, basketball courts, sand volleyball, fitness center and kid’s playground. All rooms feature refrigerators, microwaves, safes, hair dryers and irons & ironing boards. Scheduled transportation to all major theme parks and the Lake Buena Vista Outlet Mall is available as well!

Check In 3PM – Check Out 11AM

* 1 night room and tax due March 16th, 2017 or when you reserve – Remaining balance due at check in

The deadline for cancellations to individual reservation with no charge is 30 days prior to one’s arrival date at 2PM (EST). Reservations cancelled after this deadline will be subject to a $35 cancellation fee.

Reservations at the hotels above that are cancelled or changed after 2PM (EST) on Monday, April 3rd, 2017 may also be subject to a penalty charged by the hotel unless otherwise noted.

Discounted Theme Park Tickets

Our partners at Experience Kissimmee have secured exclusive ticket discounts to some of Orlando’s favorite attractions. Book discounted tickets here!

Afterparty

Some of you may remember that we held an exclusive afterparty at the Wizarding World of Harry Potter when we were last in Kissimmee for World Cup VI in 2013. Unfortunately, that park has been booked for the weekend of US Quidditch Cup 10 for over a year, and we are unable to hold an afterparty there. In lieu of throwing an official afterparty, we encourage teams to take advantage of the theme park discounts offered above. If you prefer a more relaxing atmosphere, join US Quidditch Cup 10 staff and US Quidditch volunteers at Splitsville in Disney Springs after the closing ceremony on Sunday, April 9! We will be hosting a Volunteer Appreciation Party in honor of the incredible individuals who do so much to support US Quidditch throughout the season. Information on discounted food and bowling packages for teams will be available later this month.

Entertainment

Do you face paint, juggle, or do close-up magic? USQ is looking for entertainers to interact with players and spectators in exchange for a small stipend. Fill out the application here if you are interested!

Livestream

This year, we will be running a fully produced livestream on two fields, working in conjunction with the Student Life Film Crew from the University of Missouri. Fans can now watch double the matches. As with previous livestreams, there is no cost to watch. Alll game film will be uploaded after the event on USQ’s YouTube channel. Subscribe to USQ’s livestream channel here to be notified every time we go live on April 8 and 9.

Partners and Vendors

Over the last several months, we’ve added several new partners for US Quidditch Cup 10. Many of them will be on-site at the Fan Festival, your one stop shop for all fan activities at our national championship. A special thanks goes out to Experience Kissimmee, who have been working tirelessly behind the scenes in support of USQ.

Flying Cauldron – Reed’s Soda will be on-site at the Fan Festival providing spectators and players with free samples of their delicious butterscotch non-alcoholic beer.

Harry Potter Alliance – Support HPA’s annual book drive, Accio Books! Run by local chapter Central Florida Slug Club, HPA merch will also be available to purchase.

Peterson’s Broomsticks – Peterson’s Broomsticks offers high quality, durable, and affordably priced equipment for quidditch players and teams around the world. Their booth offers all the equipment a quidditch team might need, including brooms, hoops and bases, snitch uniforms, headbands, playbooks, and mouthguards.

KT Tape – Our partner since 2015, KT Tape will be vending on-site, selling their line of athletic tape.

Savage Ultimate – the official merchandise provider of Major League Quidditch, stop by their booth to check our MLQ’s gorgeous jerseys and other quidditch apparel.

Rumble and Roar – Selling custom made wands.

Transfiguring Adoption – Transfiguring Adoption is a nonprofit that develops media and resources to nurture growth in foster & adoptive families. TA cares for kids by giving a HOOT about their caregivers. Two of our tools that we provide parents to help combat past trauma in kids are our Harry Potter discussion guide and Guide to Magical Creatures Around Your Home that provides playful activities for bonding. All profits provide tools like their Harry Potter discussion guide to foster parents.

Xtreme Entertainment – the animals are coming back! Come say hello to an Eurasian Eagle Owl, Bearded Dragon Lizard, Boa Snake plus a mini alligator and a mini crocodile. Please note that the animals will be at the Fan Festival on Saturday, April 8 only.

Wizard Brooms – Brooms of all shapes and sizes for the Witch or Wizard “on the go.” We provide the one-of-a-kind Artisan Made Brooms…You provide the magic!

Additionally, SMG will be selling a variety of food and beverage on-site, including beer and wine for those attendees who are 21+. Please note that all attendees are expected to abide by the tournament’s alcohol policies, which will be posted later this month.

TICKETS

Tickets are on sale now for $10-$25 at this link! VIP tickets are currently $115. VIPs receive free food and drink all weekend, including complimentary alcoholic drink tickets! Additional VIP perks include:

  • VIP swag bag, featuring an exclusive VIP t-shirt
  • Free parking that’s close to the fields
  • Access to the VIP lounge, a climate controlled tent at the center of the action
  • Staff dedicated to your enjoyment of the event
  • Priority seating on pitch 1 on Sunday, April 9

For Teams

Livestream Questionnaire

As with US Quidditch Cup 9, teams are asked to fill out the livestream questionnaire. It will help the announcers better cover your team when you are on USQ’s livestream, and also help with additional media coverage. Please use the template here. Email the questionnaire to events@usquidditch.org with the subject line [USQC10 Livestream] TeamName, replacing TeamName with the name of your team. We ask that teams submit their questionnaires by Friday, March 17, 2017.

Team Rental Rental

We will once again be helping teams rent tents for placement in the teams village. Information on prices, sizing, and sidewall availability will be released next week.

Registration

For teams who qualified at West Regional Championship, the first four registration requirements must be completed by tonight (Friday, March 10) at 11:59pm ET. For teams who qualified at Northwest Regional Championship, that deadline is next Friday, March 17 at 11:59pm.

All teams will be required to fill out the referee crew form by Sunday, March 26, 2017 at 11:59pm. Teams are being asked to provide a crew of certified officials consisting of one lead assistant referee, two assistant referees, and one snitch referee. Please note that all members of a crew must be certified for the position they are put down for. They should be certified by the time the team submits the form. Teams may submit more than one referee crew.

Additionally, all teams must complete the season play requirement (at least eight games against a minimum of four different official teams at three different events) no later than Sunday, March 26 at 11:59pm ET. Teams who do not complete the season play requirement will not be considered fully registered, and will be disqualified from the event. Games played at regional championships do not count toward this total.

Please keep in mind that official matches must be submitted to the USQ Events Calendar no later than two weeks before the match date, so teams who still need to complete season play requirements should schedule official matches to meet these requirements, and submit the event to the calendar, as soon as possible.

For questions about US Quidditch Cup 10, please contact events@usquidditch.org.

Team Registration Updates for US Quidditch Cup 10

Like at US Quidditch Cup 9, USQ is requiring teams to send in the names of people who may help fill referee assignments. Teams are being asked to provide one lead assistant referee, two assistant referees, and one snitch referee. Other updates on team registration are also available.

Team Referee Crews

All teams will be required to fill out the referee crew form by Sunday, March 26, 2017 at 11:59pm. Teams are being asked to provide a crew of certified officials consisting of one lead assistant referee, two assistant referees, and one snitch referee. Please note that all members of a crew must be certified for the position they are put down for. They should be certified by the time the team submits the form. Teams may submit more than one referee crew.

Staff will make all efforts to keep the individuals in each crew together. However, crews may need to be separated for various reasons, such in the case of conflict of interest. We recommend that teams check the volunteer schedule closely when it is released the week of March 27 to double check team referee crew assignments.

January 27, 2017 Deadline

By this Friday, January 27, 2017 at 11:59pm, teams who qualified for US Quidditch Cup 10 at fall regional championships must complete the following requirements:

  1. Submit the event registration form.
  1. Request attendance to the event on the events calendar. Note: As with all official games, each team’s roster of up to 21 players must be submitted through the USQ website no later than 24 hours before the start of the event.
  1. Pay the non-refundable tournament registration fee, which is $450*. This can be done either by mailing a check or paying via PayPal.

To pay by check, it should be made out to US Quidditch, Inc. and mailed to PO Box 79304 Charlotte, NC 28271. The check must be postmarked by the team’s registration deadline. To pay via Paypal, use the form on this page.

*Please note that a $25 processing fee will be included if you choose to pay with PayPal.

Also, a grant program for team registration fees for West and Northwest teams will be available. Information on that grant program will be announced the week of January 30, 2017.

  1. Register for hotel accommodations through USQ’s travel partner, Traveling Teams, as required per the stay and play policy. Teams are required to book a minimum two night stay for all players for the event. The reservation request must be submitted by the team’s registration deadline. The confirmation email the team receives upon submitting the request should be emailed to events@usquidditch.org.

For the registration fee, if a team is marked as pending on the registration status spreadsheet then it means that USQ has received confirmation that the payment has been sent, but we have not yet received the fee yet. As teams who pay by check can mail the check in this Friday, provided it is postmarked on that date, we may not mark off teams as fully registered until the week of January 30 or February 6, depending on where the check is coming from and when it is received and processed.

All information about team registration requirements is available on the Team Registration page of the US Quidditch Cup 10 website.

For questions, please contact Events Director Mary Kimball at events@usquidditch.org.

Volunteer at US Quidditch Cup 10

The volunteer sign-up form is now available for US Quidditch Cup 10.

Photos by: Briana Marian Photography and Jessica Jiamin Lang Photography

The volunteer sign-up form for US Quidditch Cup 10 is live! Interested volunteers must sign up through this form. The deadline to sign up is Sunday, March 26, 2017 at 11:59pm ET.

Please note that filling out this form does not guarantee you volunteer and/or officiating spots. Especially for officials, selection will depend on a number of factors, including experience, evaluations from this season, and availability.

Volunteers who work at least 3 hours per day will be given a free shirt and free admission to the event on days that they volunteer at least 3 hours. Volunteers who work at least 6 hours per day will be given a free meal and free admission.

The volunteer and officiating schedules will be released the week of March 27, 2017. Staff will contact interested photographers, writers, editors, field managers, and certified officials prior to that date. For all other volunteer positions, you will hear from staff in late March regarding your volunteer schedule.

A detailed description of opportunities is available below and also at this link.

Limited complimentary housing may be available for full-time (6-8 hours or willingness to officiate up to 6-8 games per day) certified officials, field managers, and photographers. Please note that filling out this form does not guarantee that you will receive housing, even if you meet the requirements described on the form. To request housing, please fill out the form here. US Quidditch Cup 10 staff will finalize housing for volunteers, if is is available, by early March.

Planning Staff

USQ is looking for additional volunteers to support the in-advance planning of US Quidditch Cup 10.  Please take a look at available opportunities here. Applications close at the end of the month. Planning staff volunteers receive free housing and ground transportation once they are on-site in Kissimmee, Florida. Select meals will also be provided.

On-Site Volunteer Role Descriptions

These roles are on-site only, and do not involve planning work in advance of the event.

Officials

Head Referee

The head referee is responsible for the safety of the players, spectators, and referees of the game, while also ensuring that the game is run fairly. The head referee must be able to keep control of their referee team, as well as the players on and off the field. They must be able to make quick and authoritative decisions in accordance with USQ Rulebook 10.

Head referees must be fully certified as head referees by US Quidditch. HRs will be compensated $20 per game.

Lead Assistant Referee

The lead assistant referee supervises the assistant referees. They (along with the other assistant referees) are responsible for off-quaffle play, including but not limited to: bludgers and beater play, chaser and keeper interaction away from the quaffle, and other situations outside of the view of the head referee (damaged equipment, downed players, etc.).

Lead assistant referees must be fully certified as lead assistant referees by US Quidditch. LARs will be compensated $10 per game.

Snitch Runner

The job of the snitch is to keep the snitch tail safe from the grasp of each team’s seeker. Snitching can be the most exciting position on a quidditch pitch, but it can also be the most difficult.

Snitch runners do not have to be certified for US Quidditch Cup, but USQ will strongly favor certified snitches for all games. Certified snitches will be compensated $8 per game.

Hospitality

Guest Services Volunteer

Guest services volunteers will be a resource for guests on-site: answering questions about quidditch, directing them to where to go, etc.

If you have good customer service skills, this position will be good for you.

Exhibit Docent

Exhibit docent volunteers will help monitor the quidditch history exhibit, as well as answer questions guests may have about its contents.

If you are assertive, have good customer service skills, and are familiar with quidditch, this position will be good for you.

Youth Quidditch

Youth quidditch volunteers will be in charge of our youth quidditch pitch: teaching the kids (and adults!) all about how to play quidditch, setting up scrimmages, showing them drills, etc.

If you like to work with children, have patience, and have familiarity with quidditch, this position will be good for you.

Children’s Activities Volunteer

Children’s activities volunteers will lead crafts and engage with children through additional activities.

If you enjoy working with children, this position will be good for you.

Color Announcer

Color announcer volunteers watch and comment at assigned games focusing on humor and spectator engagement.

If you have a strong sense of comedic timing, have family-friendly improv experience, and can think on your feet, this position will be good for you.

Play by Play Announcer

Play-by-play announcer volunteers watch and comment on assigned games focusing on the gameplay aspects of the match.

If you can follow quidditch games easily and explain the action well, this position will be good for you.

Team Services

Team services volunteers will be a resource for teams on-site: answering player questions, directing teams to where they need to be, etc.

If you have good customer service skills and are familiar with quidditch, this position will be good for you.

Ticket Booth

Ticketing volunteers will be posted at the entrance of the facility in order to check that guests have their tickets to gain entrance to the park, as well as to sell tickets to guests who have yet to purchase them.

If you have good customer service skills, this position will be good for you.

VIP Services

VIP services volunteers will be working directly with our VIP guests, including answering questions, managing admission to VIP area, and helping to provide a great onsite experience for our valued guests.

If you have good customer service skills, this position will be good for you.

Logistics

Runner

Runners are the go-to volunteers on site at the event. They will be responsible for picking up scorecards at the end of a game slot, running replacement equipment to a field in an emergency, refilling water, and taking care of any other quick fixes that may come up.

Runners must be able to walk/run quickly, carry potentially heavy objects, and be willing to help in any way possible.

Security

Security volunteers will be responsible for ensuring the security of restricted areas throughout the weekend by manning the entrances to those areas.

If you are assertive and willing/able to act as a bouncer for the tournament planning staff, this position will be good for you.

Set-Up

Set-up volunteers will assist the tournament staff in getting the tournament set up and ready to go for the weekend on Friday, April 7 and/or preparing the fields and hospitality areas on the event dates.

You must be available during the day on Friday, April 7 or early morning on the days of the event to be a set-up volunteer.

Tear Down

Tear-down volunteers will assist the tournament staff in breaking down the tournament site on Monday, April 10 and/or breaking down the fields and hospitality areas on the event dates.

You must be available during the day on Monday, April 10 or a the conclusion of gameplay on the days of the event to be a tear-down volunteer.

Marketing

Merchandise Booth

Merchandise sales volunteers will assist USQ’s staff with the USQ merchandise booth. They will help organize inventory, explain and showcase offerings to customers, and do other things to assist DFTBA staff with the selling of merchandise. DFTBA staff will be handling point-of-sale transactions including cards and all cash.

If you have good customer service skills, this position will be good for you. Experience in sales is a bonus!

Feature Writer

Generate feature articles during the event. Interview players, captains, volunteers, and other key stakeholders.

If you have strong writing skills, this position will be good for you.

Feature Editor

Assist in preparing articles for publication.

If you have a strong grasp of the English language, enjoying editing both for SPAG and flow, and have good attention to detail, this position will be good for you.

Photographer

Take high quality pictures during the event.

If you have previous experience shooting quidditch or other sports, this position will be good for you.

General Marketing Volunteer

General marketing volunteers will be responsible for updating content on USQ’s social media outlets during the event and providing additional support to the marketing team as needed.

If you have previous experience taking photos for and engaging through social media, this position will be good for you.

Volunteers

Field Manager

Field Managers are vital to the tournament running smoothly throughout the weekend. They are the eyes and ears of the field staff coordinators and are responsible to relaying real-time information to the staff to ensure that their field is fully staffed and running on time according to the schedule.

Field managers must be NON-PLAYING volunteers. They are extremely well-organized and are capable of doing what it takes to keep their field running on time.

Volunteer Check-In

Volunteer check-in volunteers will assist with checking in volunteers in the morning, as well as throughout the day. They’ll ensure that all volunteers have the materials they need for their volunteer position(s), and know when and where they are to report throughout the day.

If you have good customer service skills, this position will be good for you.

Floater

The floater is very similar to the logistics runner position, except that floater volunteers can also potentially fill in for missing volunteers in specific volunteer roles. Otherwise, floater volunteers will work with the runner volunteers to help take care of any immediate needs of the tournament.

Floaters must be able to walk/run quickly, carry potentially heavy objects, and willing to help in any way possible.

For questions about volunteering at US Quidditch Cup 10, plus contact the USQ Events Department at events@usquidditch.org.

Team Registration and Tickets Now Live for US Quidditch Cup 10

Photo by Jessica Jiamin Lang Photography. The new website for US Quidditch Cup 10 is now live. Information on team registration and tickets is now available.

Website

View the new website here!

Team Registration

All this information is also available here on the US Quidditch Cup 10 website.

Teams must qualify through one of the regional championships in order to be eligible to compete in the event.

Teams must complete ALL of the following five requirements to be fully registered for US Quidditch Cup 10. The steps may be completed in any order, but the first four requirements must be completed by the deadline listed for the team’s region. The fifth deadline is the season play requirement, which all teams must complete no later than Sunday, March 26 at 11:59pm ET.

Teams will be required to provide referees during the event, as per previous USQ events. Specific requirements on the number of slots to be filled by teams’ certified referees (ex. snitch referee, assistant referee) and other positions (ex. goal judge, scorekeeper, timekeeper) will be provided to teams no later than one month before the event.

To see your team’s current registration status, please view this spreadsheet.

Note: As a reminder to all teams, the USQ Stay and Play policy applies to this event. The policy requires that in order to participate in a particular event, teams are required to book hotel rooms in one of several tournament-approved hotels through our travel planner. The only exception to this rule is for teams whose official mailing address is within 100 miles of the tournament site address, using the shortest driving distance as reported by Google Maps.

DEADLINES FOR FIRST FOUR TEAM REGISTRATION REQUIREMENTS

Great Lakes, Northeast, Mid-Atlantic, and Midwest regions –  Friday, January 27 at 11:59pm ET

South region – Friday, February 24 at 11:59pm ET

Southwest region – Friday, March 3 at 11:59pm ET

West region – Friday, March 10 at 11:59pm ET

Northwest region – Friday, March 17 at 11:59pm ET

Teams who fail to meet their deadline will be disqualified from the event.

REGISTRATION DETAILS

The following four steps MUST be completed before your region’s deadline:

  1. Submit the event registration form.
  2. Request attendance to the event on the events calendar. Note: As with all official games, each team’s roster of up to 21 players must be submitted through the USQ website no later than 24 hours before the start of the event.
  3. Pay the non-refundable tournament registration fee, which is $450*. This can be done either by mailing a check or paying via PayPal. To pay by check, it should be made out to US Quidditch, Inc. and mailed to PO Box 79304 Charlotte, NC 28271. The check must be postmarked by the team’s registration deadline.   
    To pay via Paypal, use the form linked on this page.
    * Please note that a $25 processing fee will be included if you choose to pay with PayPal. Also, a grant program for team registration fees for West and Northwest teams will be available. The specific amount is TBA and will be available in 2017.
  4. Register for hotel accommodations through USQ’s travel partner, Traveling Teams, as required per the stay and play policy. Teams are required to book a minimum two night stay for all players for the event. The reservation request must be submitted by the team’s registration deadline. The confirmation email the team receives upon submitting the request should be emailed to events@usquidditch.org.
    The hotels offered are:
    –  Holiday Inn Express Orlando – Lake Buena Vista South, $159.00/night, 17.36 miles from fields
    –  Radisson Resort Orlando Celebration, $108.00/night, 19.94 miles from fields
    – Red Lion Hotel Orlando Kissimmee Maingate, $89.00/night, 22.69 miles from fields
    –  Park Inn Resort & Conference Center Orlando, $119.00/night, 23.32 miles from fields
    –  Ramada Kissimmee Gateway, $107.00/night, 23.37 miles from fields
    If you have questions about hotels, please contact Michael McGill. He is a Client Services Manager at Traveling Teams. He can be reached at michael@travelingteams.com or (866) 468-3268 x884.
    Please note that teams may be subject to additional deadlines for required hotel information, including rooming lists. Teams are responsible for complying with all additional hotel deadlines as communicated by Traveling Teams.

SEASON PLAY REQUIREMENT

Additionally, all teams must complete the season play requirement no later than Sunday, March 26 at 11:59pm ET. Teams who do not complete the season play requirement will not be considered fully registered, and will be disqualified from the event.

  1. Complete the full season play requirements: play at least eight games against a minimum of four different official teams at three different events by Sunday, March 26 at 11:59pm ET. Games played at regional championships do not count toward this total.

Please keep in mind that official matches must be submitted to the USQ Events Calendar no later than two weeks before the match date, so teams who still need to complete season play requirements should schedule official matches to meet these requirements, and submit the event to the calendar, as soon as possible.

Please also note that a certified tournament director must be present and organize every official match.

TEAM QUESTIONNAIRE – OPTIONAL

To help facilitate the accurate dissemination of information for marketing and the livestream, we ask that teams fill out a questionnaire, similar to what was asked of team’s last season. The questionnaire will be available in 2017. Teams are asked to fill it out by Friday, March 17, 2017. Filling out the questionnaire is optional. However, it will greatly increase the quality of coverage for teams by the media and on the USQ livestream.

Tickets

Tickets are now on sale here! Full information on what will be available for fans onsite is here. Early bird pricing is available through December 24, 2016. Ticket prices are:

  • Early Bird One Day Kid Pass: $8.00
  • Early Bird Weekend Kid Pass: $12.00
  • Early Bird Adult One Day Pass: $15.00
  • Early Bird Adult Weekend Pass: $20.00
  • Early Bird VIP Weekend Pass: $99.00

From December 25, 2016-April 2, 2017, ticket prices are:

  • Pre-Sale One Day Kid Pass: $10.00
  • Pre-Sale Weekend Kid Pass: $14.00
  • Pre-Sale Adult One Day Pass: $19.00
  • Pre-Sale Adult Weekend Pass: $25.00
  • Pre-Sale VIP Weekend Pass: $115.00

From April 3, 2017 onward, ticket prices are:

  • General Admission One Day Kid Pass: $12.00
  • General Admission Weekend Kid Pass: $16.00
  • General Admission Adult One Day Pass: $20.00
  • General Admission Adult Weekend Pass: $30.00
  • General Admission VIP Weekend Pass: $155.00

Volunteer

The sign-up form will be available in mid-December. Contact eventvolunteers@usquidditch.org and we’ll email you when the form is up. In the meantime, check out what volunteer positions we’re looking for here.  

For any questions about US Quidditch Cup 10, please contact Events Director Mary Kimball at events@usquidditch.org.