Round Rock Will Host US Quidditch Cup 12

Photo by: Chris Rothery

US Quidditch is excited to announce the event locations and dates for the 2018-19 regional championships and national championship. More details on adjustments to USQ gameplay, event, and membership policies for the 2018-19 season will be available later this summer.

US Quidditch Cup 12
Regional Championships 2018-19 Season
Super Regional Championships
Dates
Great Lakes Regional Championship
Northeast Regional Championship
Midwest Regional Championship
Mid-Atlantic Regional Championship
West Regional Championship
South Regional Championship
Southwest Regional Championship
Volunteer, Tickets, And More
The Bid Process
US Quidditch Cup 12 Bid Comparison
Regional Championship Registration

US QUIDDITCH CUP 12

Round Rock, Texas
Round Rock Multipurpose Complex
In partnership with Round Rock CVB
April 13-14, 2019

US Quidditch Cup 12 will be held on April 13 and 14, 2019 at the Round Rock Multipurpose Complex in Round Rock, Texas. Round Rock hosted US Quidditch Cup 11 this past April, which had 63 collegiate and 24 community teams competing. Over 4,000 athletes, fans, officials, and volunteers attended.

“We are incredibly thrilled, proud and honored to host the US Quidditch Cup 12 here in the Sports Capital of Texas! We enjoyed true collaboration with US Quidditch tournament organizers as we prepared for and hosted the event at our new Round Rock Multipurpose Complex this past year, and we look forward to a continued partnership,” said Nancy Yawn, director of the Round Rock Convention and Visitors Bureau, a division of the City of Round Rock Sports Management and Tourism Department. “The Central Texas community loves quidditch, and we look forward to hosting players, families and fans in Round Rock for the national championship tournament again in 2019.”

Additional information about US Quidditch Cup 12, including team, press, and volunteer registration, as well as tickets, will be available in the fall.

REGIONAL CHAMPIONSHIPS 2018-19 SEASON

USQ hosts regional championships that crown regional champions in each division and are part of the qualification process for teams attending the annual US Quidditch Cup. As part of membership benefits, all official teams may attend their regional championship with no event registration fee. The event dates and locations are available chronologically below. For all regional championships, the average driving team is based on the addresses for teams registered at the start of the 2017-18 season.

SUPER REGIONAL CHAMPIONSHIPS

As announced last summer, USQ requires a minimum regional size for each division. In the 2018-19 season, the minimum will increase from three teams to five teams. If a region does not have five teams fully registered in a division by 11:59pm ET on September 30, 2018, there will be no regional for that division in that region. Teams in that region and division will be required to attend an  assigned super regional championship instead.

Super regional championships are a combined event where teams from both regions in a pairing will compete jointly at the assigned event. Those teams will be competing for the same pool of US Quidditch Cup 12 bids.

A super regional championship is division-based. If one division has sufficient teams in both regions in a pairing, that division will take place independently and separately at each of those events. If either region does not meet the team minimum in a division, then both regions in the pairing will have a combined super regional championship for that division at the assigned event.

Regions have been paired together for super regional championships. The pairings are:

  • Great Lakes and Midwest, with Great Lakes hosting in the 2018-19 season
  • Mid-Atlantic and Northeast, with Mid-Atlantic hosting in the 2018-19 season
  • Northwest and West, with West hosting in the 2018-19 season
  • South and Southwest, with Southwest hosting in the 2018-19 season

If a team cannot attend their designated regional championship due to extreme circumstances, a team may submit apply for a regional transfer waiver. Please see the link to the policy for additional details.

As mentioned above, teams have until the bid allocation registration deadline to sign-up and count for their region’s minimum in their division. However, due to its smaller size, the Northwest region will not have a specific regional championship in the 2018-19 season, with teams instead participating in a super regional championship with teams from the West.

More information about bid allocation will be available in August. Please note that gameplay policies page will be updated later this summer. While policies like those mentioned in the article last summer may be similar, the content from the older article may not still be current beyond what we’ve specifically called out here.

DATES

For fall regional championships, date availability outside of the last weekend in October and the first weekend in November was limited and restricted our flexibility with scheduling. For those reasons, we have decided to host fall regional championships over two weekends: October 27-28 and November 3-4. During each of those weekends, two different regional championships will take place simultaneously in two different cities. Event dates have been selected so that regions that are paired for a super regional championship will not both have their events on the same weekend. Spring regional championships will not overlap in this way.

GREAT LAKES REGIONAL CHAMPIONSHIP

Bloomington, Indiana
Karst Farm Park
Through Hoosier Sports Corporation – Visit Bloomington
October 27-28, 2018

Previously Hosted USQ Events: None
Average Driving Time: 4 hours and 0 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: Yes
Historical Weather: Average high: 63 degrees. Average low: 41 degrees.

Please note that Karst Farm Park is a soccer complex.

NORTHEAST REGIONAL CHAMPIONSHIP

Rochester, New York
Total Sports Experience
In partnership with Rochester, NY Sports Commission
October 27-28, 2018

Previously Hosted USQ Events: Northeast Regional Championship in 2013, 2014, 2015, 2016, and 2017
Average Driving Time: 4 Hours and 59 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: No
Historical Weather: Average high: 56 degrees. Average low: 38 degrees.

MIDWEST REGIONAL CHAMPIONSHIP

Cedar Rapids, Iowa
Tuma Soccer Complex
Through GO Cedar Rapids
November 3-4, 2018

Previously Hosted USQ Events: None
Average Driving Time: 4 Hours and 27 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: No
Historical Weather: Average high: 46 degrees. Average low: 28 degrees.

MID-ATLANTIC REGIONAL CHAMPIONSHIP

Howard County, Maryland
Troy Park
Through Visit Howard County
November 3-4, 2018

Previously Hosted USQ Events: None
Average Driving Time: 3 Hours and 20 minutes
Synthetic Turf or Natural Grass: Synthetic turf
Field Lighting Available: Yes
Historical Weather: Average high: 55 degrees. Average low: 34 degrees

WEST REGIONAL CHAMPIONSHIP

Placer Valley, California
Maidu Regional Park
Through Placer Valley Tourism
February 9-10, 2019

Previously Hosted USQ Events: West Regional Championship in 2013 and 2015
Average Driving Time: 7 Hours and 43 minutes. This is an average for teams in both the West and Northwest regions.
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: Yes
Historical Weather: Average high: 68 degrees. Average low: 43 degrees.

As mentioned above, this tournament will be a super regional championship with teams from the collegiate and community divisions of both the Northwest and West region in attendance. While other tournaments may also host a super regional division, this is the only event that will be confirmed as a super regional before the October 1 bid allocation date.

SOUTH REGIONAL CHAMPIONSHIP

Polk County, Florida
Lake Myrtle Sports Park in Auburndale, Florida
Through Central Florida’s Polk County Sports Marketing
February 16-17, 2019

Previously Hosted USQ Events: 2016 South Regional Championship
Average Driving Time: 4 Hours and 48 minutes. For teams in Florida, the average driving time is 2 hours and 39 minutes. For teams outside of Florida, it’s about 7 hours and 39 minutes.
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: Yes
Historical Weather: Average high: 75 degrees. Average low: 51 degrees.

SOUTHWEST REGIONAL CHAMPIONSHIP

Arlington, Texas
Harold Patterson Sports Complex
Through Arlington Convention and Visitors Bureau
February 23-24, 2019

Previously Hosted USQ Events: None
Average Driving Time: 7 Hours and 3 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: Yes
Historical Weather: Average high: 60 degrees. Average low: 38 degrees.

VOLUNTEER, TICKETS, AND MORE

Want to get more information about our events? Fill out the form below and we will email you when more information is available for officials, volunteers and spectators.

THE BID PROCESS

This season, USQ took a big step forward in our bid process. Executive Director Sarah Woolsey and Events Director Mary Kimball began attending trade shows, like National Association of Sports Commissions and TEAMS, and handling direct outreach with new partners. Previously, Joe Pickett, USQ’s long time location coordinator, attended these conferences on USQ’s behalf and communicated with cities in the first stages of the bidding process. Once all bids were submitted, other USQ staffers in the events department (Kimball and Woolsey in recent years) would review bids, chose finalists, conduct site finalists, and select the final locations. Beginning in the 2018-19 season, Pickett will serve as a bidding consultant, and Woolsey and Kimball will directly oversee the entirety of event bidding. We are thankful to the work that Pickett has done over the years. His contributions to the sport cannot be understated.

The next full bid manual will be released later this summer. It will cover events in the 2019-20 and 2020-21 seasons. Preliminary information on what cities can expect is available here. Questions about bidding on USQ events should be directed to bidding@usquidditch.org.

US QUIDDITCH CUP 12 BID COMPARISON

Both Columbia and Round Rock had the following in common:

  • Previous experience hosting US Quidditch Cup
  • Field lighting on all fields
  • Fencing around the entire facility
  • Permanent indoor restrooms
  • Indoor climate-controlled administrative spaces
  • Free parking adjacent to the fields
  • Option for teams village location that is close to gameplay fields
    • One of the points of feedback from teams following US Quidditch Cup 9 in Columbia was the distance of the teams village from the fields. Columbia presented a different location in their bid this time around that would put teams adjacent to the playing fields, within the fenced boundary of the complex.

We received a lot of positive feedback following US Quidditch Cup 11 in Round Rock. In particular, players, officials, and volunteers loved the facility. We had great spectator turnout, and the tournament was the second largest quidditch event ever held, following World Cup V in New York City in 2011.

USQ remains committed to providing a safe space for all athletes, fans, officials, and volunteers, particularly including people of color and those who identify as LGBTQIA+. The safety of these attendees is put into heavy consideration when evaluating bids, and USQ staff looks at many aspects of a city’s level of inclusivity and safety, including local, regional, and state laws, indexes that measure equality and other issues, local partnerships, and community feedback. The city of Round Rock has been a very supportive partner in this regard. After each national championship, we use a variety of methods to gather feedback from players, spectators, staff, officials, and volunteers. As part of this season’s feedback process, we paid particular attention to the opinions of people of color and LGBTQIA+ individuals, both those on our staff and in the broader community. We’d like to thank these individuals for their invaluable feedback, and we are always open to to hearing more opinions from the community.

The Round Rock Multipurpose Complex is an extremely high quality facility that has everything we need to host a top-notch tournament. It has a lot of well maintained fields, ample parking, field lighting, and the entire complex is fenced in. There are also many hotels within 10-15 minutes of the fields. It is cheaper for teams on the West Coast to fly into the Austin airport than it is to go to many parts of the East Coast. Our staff will continue to work on cultivating relationships with cities who share our values, and we encourage anyone with specific safety concerns about any of our event locations to reach out to Sarah Woolsey at sarah.woolsey@usquidditch.org.

REGIONAL CHAMPIONSHIP REGISTRATION

Team registration for all regional championships will open in the summer. More information on the required steps and deadlines will be available in August.

Please email Mary Kimball at events@usquidditch.org with any questions.

Round Rock, Texas to host US Quidditch Cup 11

Photo by US Quidditch

US Quidditch is excited to announce the event locations and dates for 2017-18 regional and national championships. Additional information about US Quidditch Cup 11 and event registration requirements for all events is available after the list of events below. More details on adjustments to USQ gameplay and event policies for 2017-18 season will be available next week.

US Quidditch Cup 11

Round Rock, Texas
Round Rock Multipurpose Complex
In partnership with Round Rock CVB
April 14-15, 2018

US Quidditch Cup 11 will be held on April 14-15, 2018 at the Round Rock Multipurpose Complex in Round Rock, Texas. The facility has 10 full size soccer fields (five natural grass and five synthetic turf). Two of the fields are championship style with video scoreboards and bleachers. The clubhouse building overlooks both championship fields and has an upstairs, climate controlled space with private balconies and restrooms that will be used for our VIP lounge. There are numerous indoor restrooms on-site as well as shaded seating areas.

Photo by US Quidditch

Round Rock is located approximately 30 minutes north of Austin and is known as “the sports capital of Texas.” The Austin area is home to two national championship winning teams: Texas Quidditch (2013, 2014, and 2015) and Texas Cavalry (2017). In the 2016-17 season, Texas had more teams registered with USQ than any other single state in the league.

“We are honored to host the players, families and fans in Round Rock for the US Quidditch Cup in April 2018!” Round Rock Convention and Visitors Bureau Director Nancy Yawn said. “How exciting that the year of the 20th anniversary of Harry Potter, the Sports Capital of Texas gets to announce that the magical, competitive quidditch national championships will be held here!”

As previously announced, there will be a divisional split at this tournament as well as at all USQ regional championships: a collegiate division and a community division. Collegiate teams will compete only against other collegiate teams and community teams will compete only against other community teams. There will not be separate events for collegiate and community teams; they will compete at the same regional and national championships. Additional information about the gameplay format as well as bid allocation will be available in August.

Full information about US Quidditch Cup 11, including team, press, and volunteer registration, as well as tickets, will be available in the fall.

USQ hosts eight regional championships that crown regional champions and are part of the qualification process for teams attending the annual US Quidditch Cup. All official teams in the region are able to attend their regional championship. The event dates and locations are available chronologically below.

For all regional championships, the average driving team is based on the addresses for teams registered at the start of the 2016-17 season.

Great Lakes Regional Championship

Kalamazoo, Michigan
River Oaks County Park
In partnership with Discover Kalamazoo
October 28-29, 2017

Previously Hosted USQ Events: None
Average Driving Time: 3 Hours and 3 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: No
Historical Weather: Average high: 56 degrees. Average low: 39 degrees.

Midwest Regional Championship

Madison, Wisconsin
Breese Stevens Field
In partnership with Madison Area Sports Commission
November 4-5, 2017

Previously Hosted USQ Events: None
Average Driving Time: 5 Hours and 30 minutes
Synthetic Turf or Natural Grass: Synthetic turf
Field Lighting Available: Yes
Historical Weather: Average high: 44 degrees. Average low: 28 degrees.

Mid-Atlantic Regional Championship

Monroeville, Pennsylvania
Consol Energy Turner Valley Complex
In partnership with Visit Monroeville and SportsPITTSBURGH
November 11-12, 2017

Previously Hosted USQ Events: None
Average Driving Time: 4 Hours and 4 minutes.
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: No
Historical Weather: Average high: 53 degrees. Average low: 34 degrees.

Northeast Regional Championship

Rochester, New York
Total Sports Experience
In partnership with Monroe County Sports Commission
November 18-19, 2017

Previously Hosted USQ Events: Northeast Regional Championship in 2013, 2014, 2015, and 2016
Average Driving Time: 4 Hours and 8 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: No
Historical Weather: Average high: 54 degrees. Average low: 37 degrees.

In the 2017-18 season staff will focus on developing more relationships with interested host cities in the Northeast region, with the goal of holding the event in more geographically diverse areas within the region. USQ spoke with many cities about hosting the tournament during this bidding cycle. We’ve been looking into factors that have kept these and other cities from bidding and are actively working on diversifying our connections in the region.

South Regional Championship

Tuscaloosa, Alabama
Munny Sokol Park North
In partnership with Tuscaloosa Tourism & Sports
February 10-11, 2018

Previously Hosted USQ Events: None
Average Driving Time: 7 Hours and 40 minutes. For teams in Florida, the average driving time is 8 hours and 31 minutes. For teams outside of Florida, it’s about 4 hours and 20 minutes.
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: Yes
Historical Weather: Average high: 61 degrees, Average low: 38 degrees.

Northwest Regional Championship

Olympia, Washington
The Evergreen State College or Lacey Regional Athletic Complex
In partnership with Olympia-Lacey-Tumwater Visitor & Convention Bureau
February 17-18, 2018

Previously Hosted USQ Events: None
Average Driving Time: 3 Hours and 33 minutes
Synthetic Turf or Natural Grass: Combination natural grass and synthetic turf
Field Lighting Available: No
Historical Weather: Average high: 49 degrees. Average low: 33 degrees.

Southwest Regional Championship

Wichita Falls, Texas
GWFSA Soccer Complex & Memorial Stadium
In partnership with Wichita Falls Convention & Visitors Bureau
February 24-25, 2018

Previously Hosted USQ Events: None
Average Driving Time: 4 Hours and 55 minutes
Synthetic Turf or Natural Grass: Combination natural grass and synthetic turf
Field Lighting Available: On some fields
Historical Weather: Average high: 59 degrees. Average low: 34 degrees.

West Regional Championship

Tri-Valley, California
Dublin Sports Grounds or Emerald Glen Park
In partnership with Visit Tri-Valley
March 3-4, 2018

Previously Hosted USQ Events: None
Average Driving Time: 5 Hours and 59 minutes
Synthetic Turf or Natural Grass: Natural grass
Field Lighting Available: Yes at Dublin Sports Grounds; No at Emerald Glen Park
Historical Weather: Average high is 66 degrees. Average low is 43 degrees.

The Bid Process

Throughout the year, Executive Director Sarah Woolsey and Events Director Mary Kimball correspond with cities, introducing them to our sport and bid process and talking with them at USQ events USQ’s location coordinator, Joe Pickett, meets with cities at trade shows, such as National Association of Sports Commissions, TEAMS and Connect Sports Marketplace. USQ also invites cities to USQ-hosted events, giving them the chance to see quidditch in person.

The new bid manual will be released later this fall.

US Quidditch Cup 11 Bid Comparison

During the bid review process, Lubbock recommended a different facility for our national championship than what was originally proposed, the West Rec Grass and Turf Complex Fields at Texas Tech University. Located across the street from the school’s main campus, the complex has natural grass and synthetic turf fields, field lights, and permanent indoor buildings.

Both finalists had the following in common:

  • Located in Texas
  • Available for both weekends (April 14-15 and 21-22, 2018)
  • Field lighting on all fields
  • Permanent indoor restrooms
  • Indoor climate-controlled administrative space
  • Free parking adjacent to the fields
  • Several options for teams village location that are close to gameplay fields
  • All hotels within 15 minutes of the fields
  • Synthetic turf and natural grass fields available
  • Hospital within a 5 minute drive of the fields

We decided on Round Rock primarily because of the facility. The facility has additional field space, as well as more amenities on-site that are similar to previous national championship hosts, like Rock Hill, South Carolina. Many of the on-site resources will help us address some of the feedback we received after US Quidditch Cup 10, such as ample indoor restrooms, the inclusion of more permanent shade structures on-site, and a clubhouse that we can use for a VIP lounge.

Round Rock is approximately 30 to 45 minutes north by car from the Austin airport, which is the closest airport to fly into. The fastest way to the fields is via a toll road, SH 130. Taking the interstate is free but there is a higher possibility of heavy traffic. As previously mentioned, all hotels are within 15 minutes of the fields.

USQ will continue to monitor the discriminatory gender-based legislation that the Texas Legislature may consider during the upcoming special session. Both Round Rock and Wichita Falls are aware of our opposition to such bills. For more information, read our statement here.

Regional Championship Registration

Team registration for all regional championships will open in August. To register, teams must complete all steps by the deadlines listed below.

Team Registration Deadlines

To be eligible to compete, all teams must:

  1. Fill out the registration form.
  2. Register for the event on the calendar.
  3. Sign up for hotel accommodations, as required per the stay and play policy.
    1. In the 2017-18 season, USQ staff will work directly with teams and our partners on hotels for USQ hotels. Information on how this process will work will be available in August.
  4. Fill out the referee crew form. Like at US Quidditch Cup 10, USQ is requiring teams to send us the names of people who may help fill referee assignments at all regional championships. Teams will be asked to provide a combination of head referees, lead assistant referees, assistant referees, and snitch referees, similar to the 2016-17 season, with the exact details to be announced in August. While all officials must hold the minimum certification level required for their role, teams are discouraged from listing certified head referees in the SR and AR spots.
  5. Complete pre-regional championship season requirements. For these requirements to count all games must have scores submitted to USQ by the deadlines listed below.
    1. For teams with a fall regional: you must play at least three games against two teams at one event at least two weeks before regionals.
    2. For teams with a spring regional: you must play at least five games against three teams in two events at least two weeks before regionals.
    3. To see more information on this policy, click here.

The deadlines for regional championship requirements use the same structure as last season. Requirements 1, 2, 3, and 4 must be completed no later than three weeks prior to the regional championship. Season play requirements, number 5, must be completed no later than two weeks prior to the regional championship. USQ is adjusting the specific deadlines from last season in order to align team registration with the end of the business week so staff can better support team leaders in meeting requirements, and to provide teams a full weekend to complete season play requirements.

Great Lakes Regional Championship, October 28-29, 2017

  • Registration Requirements due: Friday, October 6, 2017 at 11:59pm ET
  • Season Play Requirements due: Sunday, October 15, 2017 at 11:59pm ET

Midwest Regional Championship, November 4-5, 2017

  • Registration Requirements due: Friday, October 13, 2017 at 11:59pm ET
  • Season Play Requirements due: Sunday, October 22, 2017 at 11:59pm ET

Mid-Atlantic Regional Championship, November 11-12, 2017

  • Registration Requirements due: Friday, October 20, 2017 at 11:59pm ET
  • Season Play Requirements due: Sunday, October 29, 2016 at 11:59pm ET

Northeast Regional Championship, November 18-19, 2017

  • Registration Requirements due: Friday, October 27, 2017 at 11:59pm ET
  • Season Play Requirements due: Sunday, November 5, 2017 at 11:59pm ET

South Regional Championship, February 10-11, 2018

  • Registration Requirements due: Friday, January 19, 2018 at 11:59pm ET
  • Season Play Requirements due: Sunday, January 28, 2018 at 11:59pm ET

Northwest Regional Championship, February 17-18, 2018

  • Registration Requirements due: Friday, January 26, 2018 at 11:59pm ET
  • Season Play Requirements due: Sunday, February 4, 2018 at 11:59pm ET

Southwest Regional Championship, February 24-25, 2018

  • Registration Requirements due: Friday, February 2, 2018 at 11:59pm ET
  • Season Play Requirements due: Sunday, February 11, 2018 at 11:59pm ET

West Regional Championship, March 3-4, 2018

  • Registration Requirements due: Friday, February 9, 2018 at 11:59pm ET
  • Season Play Requirements due: Sunday, February 18, 2018 at 11:59pm ET

Volunteer Registration

Volunteer registration for all regional championships will open by mid-September.

Please note that USQ may have limited free housing available for select volunteers on a case-by-case basis. We are prioritizing housing for certified head referees, snitch runners, and field managers. Priority will be given to those who are traveling from out of region and non-playing.

Press Registration

Press registration for all regional championships will open in August.

Tickets

As in previous seasons, regional championships are free for spectators to attend.

Please email Events Director Mary Kimball at events@usquidditch.org with any questions.